DME Coordinator

Resurgens Orthopaedics • Johns Creek, GA, US • 3w ago

Description

Provide on-site management of the Resurgens Orthopaedics Durable Medical Equipment (“DME”) Program.
Under the direct supervision and orders of the physicians, provide proper fitting and education of orthopaedic DME products for patients, gather necessary paperwork to facilitate billing on behalf of Resurgens Orthopaedics, and collect payments at time of service as directed.
Provide the highest level of customer service to patients and their family members, physicians, clinic management, and all other employees.
Assist with education of clinical employees on all aspects of the DME Program to cover patient volumes and days off. Meet performance goals of Resurgens Orthopaedics.
Properly fit and provide education to patients on the application, use, care, and expected outcome for DME products as indicated by the prescribing physician instructions and manufacturer recommendations.
Educate patients on their insurance plans and provisions, financial responsibility, and collection of patient out-of-pocket portion.
Create claims for dispensed DME.
Document and reconcile inventory and monthly billings.
Utilize practice assigned inventory management software to manage daily operational tasks, including but not limited to: patient demographic and insurance information, pre-certification requests, inventory management, purchasing, reporting, patient encounter reconciliations, and CPM rental tracking and maintenance logs.
Ensure that all necessary documentation is obtained as it relates to third party payer requirements and standard operating procedures.
Obtain and track pre-authorizations and communicate status with patients and providers as necessary.
Conduct monthly inventory counts and report discrepancies as found.
Ensure proper reports, records, policies, and procedures are maintained relative to the performance of required daily activities.
Develop and maintain clinic-specific Operations Manual for the DME Program.
Perform patient scheduling for DME product pick-up, fitting, education, order processing, delivery (if applicable), and courtesy call back.
Participate in training of new clinical employees, if applicable.
Comply with all elements of HIPAA law, Medicare, Medicaid, and other required programs.
Participate in any additional training or in-services required by the practice.
Coordinate vacation requests with assigned Lead DME Coordinator and/or DME Director and assist with arranging coverage.

Requirements

Bachelor’s degree in Athletic Training, Kinesiology, or Exercise Sciences is preferred. High School diploma is required
NATABOC Athletic Trainer, Certified Orthotic Fitter, or comparable professional medical certification is preferred
One (1) to two (2) years current work experience in a related clinical position is preferred
Experience with the application of DME products to patients is preferred
Knowledge of insurance companies with understanding of authorization, verification of benefits, co-pays, and co-insurance
Inventory management with EMR and inventory purchasing software programs
Interacting with vendor sales representatives

SKILLS/ABILITIES

Working knowledge of business and communications software (e.g., Word, Excel, and other related programs), and general business equipment (e.g., facsimile, copier, printer, scanner, etc.).
Strong customer service, interpersonal, and organizational skills
Medical knowledge in anatomy and medical terminology
Technical product and clinical competency
General understanding of third party payers
Ability to communicate clearly and concisely in all written and oral communications, including email
Ability to handle multiple priorities, tasks, and project management
Strong organizational skills with great attention to detail
Ability to work independently and carry out instructions furnished in written, oral, or diagram form
Good judgment and decision making

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