Administrative Support Specialist
Parsons is looking for an amazingly talented Administrative Support Specialist to join our team! In this role you will get to utilize your skills to help responder and traveler safety.
The Administrative Support Specialist will provide high-leveladministrative and organizational support to ensure smooth day-to-day operations. In this role, you will manage routine office tasks, assist with scheduling and coordination, prepare and track documentation, and support internal and external communications in support of the Statewide Traffic Incident Management Services project in Georgia. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, team-oriented environment.
This position offers flexible work arrangements, but will require some on-site work at one of our client's facilities in metro Atlanta, GA.
What You'll Be Doing:
- Managing calendars, scheduling meetings, and coordinating appointments and conference calls
- Preparing, editing, and formatting documents, reports, presentations, and correspondence
- Organizing and maintaining digital and physical files, records, and databases
- Assisting with meeting preparation, including agendas, materials, notes, and follow-up action items
- Handling incoming calls, emails, and inquiries; routing requests to the appropriate team members
- Supporting travel arrangements and logistics (e.g., booking venues, accommodations, and transportation)
- Assisting with basic accounting and expense tracking (e.g., invoices, receipts, reimbursements)
- Coordinating with internal teams and external partners on routine administrative tasks
- Supporting the planning and documentation of events, workshops, and training sessions
- Performing other administrative duties as assigned to support overall team operations
- Providing support services for the TIME Task Force, HERO, and other project services
What Required Skills You'll Bring:
- High school diploma (or equivalent) and 5+ years of relevant work experience.
- Strong proficiency with Microsoft Office Suite (e.g., Word/Docs, Excel/Sheets, PowerPoint/Slides, Outlook/Gmail)
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- High attention to detail and accuracy in documentation and data entry
- Proven ability to maintain confidentiality and handle sensitive information
- Customer-service mindset and professional demeanor when interacting with staff and external stakeholders
- Ability to work both independently and collaboratively as part of a team
- Reliable, punctual, and responsive to changing priorities
What Desired Skills You'll Bring:
- Familiarity of Traffic Incident Management
- Experience supporting project teams, programs, or events
- Familiarity with basic bookkeeping, budgeting, or expense management tools
- Experience with databases, LMSs, or other data management systems
- Comfort with virtual meeting platforms (e.g., Zoom, Microsoft Teams, WebEx)
- Experience creating or updating standard operating procedures or process documentation
- Background in government, transportation, public safety, or non-profit environments
- Associate's or Bachelor's degree in business administration, communications, or a related field
Security Clearance Requirement:
None
This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle! Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.
