Salary: $18.31 Hourly
Location : Water Department Marietta, GA
Job Type: Full-Time
Job Number: 04930
Department: Water
Opening Date: 05/15/2026
Closing Date:5/22/2026 11:59 PM Eastern
Grade Code: 102
Position Information The Administrative Specialist II oversees the daily operations of the office, procures supplies, compiles reports, and performs numerous other tasks to guarantee the seamless efficiency of the Customer Service Division.
Essential Functions Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.
Distributes documentation between department/staff members and internal/external individuals/agencies; operates fax machine to send/receive documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or other documents.
Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.
Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records.
Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; receives payments for various fees, fines, or services: records transactions, posts payments, and issues receipts; balances cash drawers; prepares revenues for deposit and forwards as appropriate.
Maintains calendar/schedule of activities for the assigned manager and department/division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis and notifies parties involved of changes.
Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.
Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.
Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; indexes documents; develops databases and computerized reports.
Processes applications for department services, such as licenses, facility usage, program enrollment, employment, or other purposes; distributes application forms and provides information; accepts fees/deposits and processes completed applications; issues permits as appropriate; administers work order program and opens/closes work order requests.
Maintains file system of various files/records for the assigned area; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.
Performs other related duties as assigned.
Minimum Qualifications High School diploma or GED required: supplemented by two years of clerical, administrative support, secretarial, customer service, record management experience and/or training.
Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements Some tasks require the ability to communicate orally.
Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.
EEO Statement Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.
Visit Cobb County's
Employee Benefits page to learn more.
01
I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.
02
I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application, may not be accepted in lieu of a completed application.
03
Are you legally eligible to work in the United States on an unlimited and unrestricted basis?
04
Educational Background
(copies of any education documents listed on your application will be required upon hire): Mark the highest level of education you have completed.
- High School Diploma or GED
- Some College
- Associate Degree
- Bachelor's Degree
- Advanced Degree
- None of the above
05
If you have a college degree, what was your major area of study? Enter N/A if this does not apply.
06
Are you a Notary Public?
07
How many years of experience do you have in clerical, administrative support, or record management?
- No experience
- Less than two years of experience
- Two to five years of experience
- More than five years of experience
08
Please describe your clerical, administrative support, or record management experience. Enter N/A if not applicable.
09
What is your level of proficiency using Microsoft Office Suite?
- Beginner (less than three years)
- Intermediate (three to six years)
- Advanced (more than six years)
10
Describe your proficiency level in the following software programs: 1. Word2. Access 3. Excel4. PowerPoint5. Outlook Please be specific in describing your experience level by using the following rating standards for eachprogram: Beginner, Intermediate, Expert, or No Experience. Enter N/A if not applicable.
11
Do you have experience using Advantage or any other invoicing processing or budgeting programs?
12
If you answered 'yes', to the previous question, explain in detail your experience working with invoicing processing or budgeting programs. Enter N/A if not applicable.
13
Do you have experience working with time and attendance software such as Kronos?
14
Please describe your experience working with time and attendance software such as Kronos. Enter N/A if not applicable.
15
Please describe your experience providing administrative support for employee recruitment, selection, and onboarding activities. Enter N/A if not applicable.
16
Describe your experience working collaboratively with multiple departments, divisions, or work groups and providing administrative or customer support services.
17
If you receive a conditional offer of employment, you will be required to satisfactorily complete the following elements: a criminal background check and
provide copies of any education documents listed on your application. Please note that a criminal conviction may not disqualify you from consideration. Are you willing to accept these terms?
Required Question
