Role SummarySitting within the collections department, the Dispute Resolution Manager provides strategic leadership and operational oversight for the identification, investigation, and resolution of commercial invoice disputes, short payments, and customer deductions. This role acts as the critical bridge between collections and broader operations, focusing on accelerating cash flow by removing payment bottlenecks, minimizing uncollectible balances, and driving cross‑functional root‑cause analysis to prevent recurring billing issues.Key ResponsibilitiesDispute Governance & Workflow: Establish and optimize standard operating procedures, deduction codes, and strict Service Level Agreements (SLAs) for identifying, routing, and resolving customer disputes.Cross‑Functional Collaboration: Partner closely with Sales, Customer Service, Billing, Logistics, and Pricing teams to orchestrate rapid investigations into pricing errors, shipping discrepancies, or contract compliance issues.Root‑Cause Analytics: Analyze dispute and deduction trends to identify systemic organizational issues. Deliver actionable data and recommendations to operational leaders to eliminate the root causes of recurring billing errors.Team Leadership & Coaching: Manage, mentor, and audit a dedicated team of dispute analysts, ensuring efficient workload distribution and high‑quality investigation practices.High‑Value Escalations: Act as the ultimate escalation point for complex, high‑dollar, or legally sensitive payment disputes, directly negotiating commercial settlements or structuring formal credit/debit adjustments.Performance Metrics & Reporting: Define, track, and present key departmental metrics to executive leadership, including Days Disputes Outstanding (DDO), dispute aging brackets, root‑cause distribution, and total dollar volume cleared.Direct Manager / Direct ReportsThis Position typically reports to the Sr. Manager or Director, Pro Trade CreditThis Position has 6 Direct ReportsTravel RequirementsTypically requires overnight travel 5% to 20% of the time.Physical RequirementsMost of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions, there may be a need to move or lift light articles.Working ConditionsLocated in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.Minimum QualificationsMust be at least 18 years oldMust be legally permitted to work in the United StatesPreferred QualificationsWorking knowledge of Microsoft Office SuiteDemonstrated ability to collaborate and work effectively with cross‑functional teamsAbility to draw accurate conclusions from financial documentationDemonstrated project management skillsAbility to negotiate, handle complaints, settle disputes, and resolve grievances with both internal and external customersExcellent written and verbal communication skills3+ years' experience in commercial trade credit management and/or supervisory capacity in credit servicing center and underwriting teams.Knowledge, Skills, Abilities and Competencies: An understanding and knowledge of the principles/disciplines of commercial underwriting and credit program administration.People and team management skillsA strong grasp of credit and customer service/call center management skills. Able to manage/coordinate customer servicing levels. Understands how to structure and manage staffing, manage collections and effective receivables management relative to operational structure and servicing needs.Sound understanding of lien based lending and effective receivables management strategies.Ability to leverage data and analysis to craft a well‑thought story and business case. Very strong communication skills to deliver business cases and gain support for process development and business strategies. Demonstrated decisiveness and sound decision‑making skills.Able to think strategically about business problems and opportunities and to focus efforts on strategies that most closely support key company initiatives.Minimum EducationThe knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.Preferred EducationThe knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.Minimum Years of Work Experience6Preferred Years of Work Experience6Minimum Leadership Experience3Preferred Leadership Experience3CertificationsNoneCompetenciesDecision QualityCollaboratesDrives EngagementEnsures AccountabilityPlans and AlignsCommunicates EffectivelyCustomer FocusDevelops TalentDrives ResultsManages Conflict#J-18808-Ljbffr
