Summary of Purpose:

Works independently to provide administrative support to a team or teams in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates supervisor on status of projects. Provides professional, confidential, mid-level administrative support by assisting in leading and coordinating administrative work, projects and cross-functional collaboration across the institute. Workflow complies with deadlines and priorities.

Essential Functions

Communicates, composes, prepares, proofreads, and edits communications and existing documents for both internal and external stakeholders. Schedules, plans, maintains, and coordinates cross-functional action tracking logs, calendars for leadership team and department, workshops, working meetings, webcasts, and makes travel arrangements as needed

Maintains accurate records

Maintains and coordinates department websites, relevant systems, files, and department specific documents

Provides administrative support

Provides general administrative assistance such as coordinating incoming and outgoing correspondence and maintaining supplies, equipment, and facilities for operational efficiencies as needed

Assists in providing necessary training to new team members

Provides project coordination support and coordinates special projects as appropriate

Performs other duties as assigned

Knowledge, Skills, and Abilities

Strong knowledge and proficiency in Adobe & Microsoft Office

Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams, WebEx, and other virtual meeting platforms

Strong verbal and written communication skills to interact professionally with colleagues and external contacts

Strong organizational, time-management, problem-solving, and decision-making skills

Ability to maintain strong attention to detail (minimal errors) and produce high quality work products

Ability to effectively learn, use, and manage technology

Ability to work independently as well as in teams/groups

Ability to work and maintain confidentiality of highly sensitive, private information

Education, Licenses, and Certifications

Required

High School Diploma or GED

Preferred

Bachelor's degree from an accredited institution

IAAP Certified Administrative Professional (CAP certification)

Professional Administrative Certification of Excellence (PACE certification)

Experience

Required

At least one year of work experience or administrative support experience

Preferred

At least two years of administrative support experience

Advanced skills in Microsoft Office products

Additional Requirements

Work Context

Must be able to work prolonged periods of sitting at a desk and working on a computer

Must be able to work under minimal supervision

Must be able to sit, stand, walk, stoop, kneel, crouch, climb, and crawl

Must be able to lift 25 pounds

Must have a US state or territory issued Real ID compliant driver's license or identification card

Behaviors and Assessments/Additional Requirements

All INPO employees are expected to abide by behavioral expectations as outlined in INPO's Core Values, Team Effectiveness Attributes, and Leadership Effectiveness Attributes.

Employment is dependent upon successfully completing a pre-employment background check and drug and alcohol test.

This position may require obtaining unescorted access status.
This position requires direct or indirect access to certain export-controlled technology, for which INPO may be required to obtain an export license in accordance with applicable U.S. export control laws and regulations. If an export license is required, any offer of employment at INPO for this position is contingent upon receipt of the export license or authorization.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Institute of Nuclear Power Operations

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